Summer Conference Housing

Groups interested in hosting an event that includes on-campus housing at UNC Charlotte will work directly with Conferences, Reservations and Event Services (CRES) for all of their event needs, including housing. CRES is a one-stop-shop for program organizers and will partner with Housing and Residence Life to coordinate your housing needs. You will start by submitting an initial inquiry with basic event information on their website here. 

Program Organizers of youth events are required to work with CRES to ensure their event is in compliance with the University’s Minors on Campus policies. Important links for youth program organizers:

Minors on Campus University Policy: 716

Office of Risk Management and Insurance - Minors on Campus Information

Summer groups with overnight accommodations in our residence halls will have a professional full-time, Housing staff member and a team of student employees to manage the residential component of their event. Groups will primarily interact with CHAs, which are UNC Charlotte student employees specifically trained in providing exceptional customer service.

Conference Housing Assistants (CHAs) are responsible for the following:

• Group check-in and check-outs for housing
• Assisting with housing concerns and lock-outs
• Linen distribution and room set-ups
• 24hr Summer Housing Desk coverage

24-Hour Assistance

A 24-hour Summer Housing Desk operates throughout the summer to assist conference participants. Please visit or call the 24hr Summer Housing Desk if you need assistance or are locked out. 

The 2025 Summer Housing Desk will be at Hunt Hall: 704-687-5399

Traditional Style Halls

Traditional rooms with 2 people per bedroom and communal restrooms along each hallway on the assigned floor. Rooms and floors are separated by sex. Depending on demand, single rooms may be available. Linen is not included.

Suite Style Halls

Suites are semi-private units that can accommodate up to 4 people and include a living room and bathroom shared by the unit occupants. Depending on location, guests in suites may be assigned to a double or single occupancy unit. Each suite is separated by sex, floors are not. Linen is not included.

Double Occupancy: suite that has 2 bedrooms with 2 people per bedroom

Single Occupancy: suite that has 1-4 bedrooms with 1 person per bedroom

Suite Single units range from 1-4 bedrooms, depending on the building. Due to the variety of Suite Single units in each building, groups requesting Suite Singles cannot be guaranteed that all participants will share a suite with the same number of people. Additionally, groups requesting Suite Singles may be offered Suite Doubles that they can assign as Singles.

Apartment Style Halls

Apartments are semi-private units that accommodate up to 4 people, each in a private bedroom. Apartments include a living room, 1 bathroom, a kitchen with full-sized appliances, and in-unit laundry shared by the unit occupants. Linen is not included. Each apartment is separated by sex, floors are not. Apartment style options may not be available for summer 2025.

Authorized Adult Rooms

Authorized Adults with youth groups will be offered a single occupancy bedroom within the contracted room style at a discounted rate.

Building Assignment

Not all residential buildings are available for summer conferences due to summer renovations and other program usage. Youth groups are primarily housed in Traditional and Suite Style housing, while adult groups are typically housed in Suite or Apartment Style housing. Some residence halls may include a mixture of housing styles within the same building.

While Housing and Residence Life makes all effort to assign groups to buildings that match all their preferences, the building each group is ultimately assigned to is determined by Housing and Residence Life based on a variety of factors such as: departmental needs/priorities, and group needs, size, demographics, and date of request.

2025 Summer Conference Housing Rates

A detailed list of rates, services, and options for your event can be found here.

All residence halls are air-conditioned and include free WiFi. Free laundry facilities, vending, community kitchens, and lounges are available in each hall. 

Room Furnishings

Bedrooms are furnished with a desk/chair, dresser, wardrobe or closet, and a twin XL 36” x 80” bed on an adjustable frame for each person. At the bed’s highest setting, the top of mattresses are 42.5” off the ground.

Living rooms in suites and apartments come furnished with a sofa and TV stand. Private, furnished kitchens are available in apartments only.

Linen Service

Upon prior request, groups may arrange to have linen packs contracted for an added charge. Linen is available to groups staying for a maximum of 14 nights. Depending on group size, linen may not be available. 

Linen packs include: 1 pillow, 1 pillow case, 1 mattress pad, 1 blanket, 2 sheets, 1 washcloth, 1 towel, 1 bathmat, and 2 bars of soap.

Toiletries

All linen packages include bars of soap. Toilet paper is provided to summer conference participants. Hand soap and paper towels are only provided in public restrooms. We do not currently provide any other toiletries or grooming items.

Suggested Packing List

Groups should ensure that their participants pack any necessary items that they might need throughout their stay. Suggested items to pack include, but are not limited to:

• Toiletries, grooming products, or medications (toilet paper is provided)
• Flip flops or shower other shoes
• Chargers for electronics
• Refillable water bottles
• Bed and bath linen (if not contracted by the group)
  • Beds are twin XL 36” x 80” bed on an adjustable frame. At the bed’s highest setting, the top of mattresses are 42.5” off the ground.
  • Past participants who did not already have twin sized linen have brought full and queen sizes and have shared that they worked fine. 
• Personal pillow and an extra blanket
  • These items are provided if contracted, but participants typically prefer their own pillows and an extra blanket for additional comfort. 
• Fans
  • While all residence halls are air-conditioned, North Carolina experiences high heat with humidity in the summer months. Participants who have stayed with us in the past have enjoyed having personal fans in their bedrooms for additional cooling.

Summer Conference participants are expected to follow University and Housing policies as well as details agreed upon in their contracts from CRES. Each individual group, regardless of participant age, is responsible for monitoring their participants’ behavior. CRES will provide you with a detailed list of information in their Conference Policies and Procedures Manual, but some important information to know is:

Youth Supervision

The supervision of youth participants is the sole responsibility of the Authorized Adults from each individual group. Youth participants under 18 must be escorted and supervised by Authorized Adults at all times. Youth participants are required to have an Authorized Adult with them when Housing staff is performing lockout services or during any other interaction. 

Supervision Standards for overnight youth programs housed in University facilities are as follows:

• One Authorized Adult for every 6 campers ages 6 to 8.
• One Authorized Adult for every 8 campers ages 9 to 14.
• One Authorized Adult for every 10 campers ages 15 to 17.
• Minors under the age of 6 are not eligible to participate in overnight programs housed in University facilities. Minors on Campus University Policy: 716

Keys and Building Access Cards

Keys and Building Access Cards are given to all overnight participants, regardless of age, to ensure their safety and security while in the residence halls. Building Access Cards are only programmed to work on the building in which the group is assigned and they are deprogrammed after checkout. Non-residential participants within your group will not be given access to the building.

Lost or stolen keys and cards must be reported to the 24 hour Summer Housing Desk immediately so they can be disabled and replacements can be made. 

Groups will be charged for any keys or cards that are lost, stolen, or not returned at checkout. Intentionally damaging or tampering with keys or building access cards (battery removal, cracked/bent cards, etc.) will result in charges. Charges cannot be removed after a lock change or key replacement has been completed.

Abandoned, Lost, or Stolen Property

Personal belongings left by conference participants that are removed by Housing staff may be stored or treated as abandoned property and/or disposed of accordingly. The University shall not be liable for any damage to, or loss of, such property which occurs during the course of such removal, storage, delivery, or disposal.

If you left something behind, please email CRES at confservices@charlotte.edu with the following information:

• First and Last Name
• Phone/Email
• Building and room number (if known)
• Conference/camp you were with
• Item and description

If the item is found, you will be contacted to make arrangements to pick it up. Depending on the item, it may be mailed to you at your own expense.