Students interested in completing a room change will be able to do so online on Dec. 2. A room change is when a student is able to select a completely new assignment from spaces that are vacant for Spring 2025. Our online room change process is a convenient and easy way for you to attempt to change your space and pull in new roommates, if space is available.
Room Change Instructions
NOTE: If you are only completing a room change for yourself without any desired roommates, skip to STEP 3. OR if you want to live in a vacant space in a particular unit with someone already living in the unit, skip to STEP 3.
Step 1 -If you want to complete a room change for yourself AND pull in a roommate, make sure that you have created your Room Change Roommate group first. To create a roommate group, log into your Online Housing System account. Select View or Change Room Assignments and Roommate Groups and then under Room Changes, click Room Change Roommate Group. In order to be able to pull in roommates, you must invite the desired roommate to the Room Changes Roommate group. You will need your desired roommate’s student ID number to submit an invitation to your group. The invited person must accept or decline the invitation before roommate group placements can be made during assignment changes.
Step 2 - Log into your housing account and select Room Change with Roommate Pull-In for Spring 2025. Look for spaces to accommodate you and your desired roommates together (i.e. if you want to pull in 1 other person, you need to find a unit with two vacancies). Remember that your roommate group must exist before you can pull them into a unit with you. First - search for available spaces in desired room types and living areas. You will only see spaces that will accommodate your roommate group of 2. Select and lock spaces for yourself and the others. Once you finish the process, you and the members of your roommate group will receive an email confirming that the action has been submitted.
Step 3 - If you are simply doing an assignment change for yourself, you can visit the Online Housing System to log into your housing account and select Individual Room Change for Spring 2025. Simply follow screen prompts to search for available spaces in desired room types and living areas. You will only see available spaces for which you are eligible. Once you find an available space, click on the lock icon to lock the desired space for yourself. Once you finish the process, you will receive an email confirming that the action has been submitted. Please log back into your housing account to check your assignment to ensure that you see your requested space listed as one of your assignments for Spring 2025.
Step 4 - Please note that once you process room changes, your original Spring 2025 space(s) will no longer be available for you and will immediately become available for others interested in room changes. Once we have confirmed the final processing of your assignment change, you will receive your final confirmation of the submitted assignment change.
Important Note: Residents moving to suite or traditional spaces are required to have a meal plan. Apartment/Greek Village residents are not required to have a meal plan unless they are a freshman.
If you have any questions, give us a call at 704-687-7501 or email us at hrlmailbox@charlotte.edu.